Instructions (SOPs, work instructions)

  • Document instructions using Microsoft Word and have the responsible person electronically approve. Once approved automatically send a notification with each version change (Action Items) to those who need to know.
  • Use completed Action Items as evidence that the item has been read.
  • Assign staff to roles as instruction writers, reviewers and approvers etc.
  • Insert roles into the document to automatically update when job title changes.
  • Use document control insert fields within the document to automatically update as changes occur:  item name changes, approver’s name, version, version date and many more.
  • Set review schedule and assign staff to a role for automatic review notifications.
  • Set Action Item reminders for a role to perform a task described in the instruction.
  • Electronically manage procedure amendments with the ability to collaborate with others.
  • Maintain versioning with history in accordance with international document control standards.
  • Link (Para-Link®) instructions to associated documentation like forms, records, improvements, e-plans or folders etc.  Links are maintained even when items are renamed or moved.
  • Automatically maintain all relevant history for audit traceability.
  • Plus many more standard features included in Paradigm 3.

To manage instructions and e-forms, purchase the Document Module.

You could also consider purchasing the Records Module to manage database style forms if data reporting and data manipulation is necessary.

Australian National Gold Award winner 2005, 2006, 2007 & Hall of Fame