- Document instructions using Microsoft Word or Excel and have the responsible person electronically approve. Once approved automatically send a notification with each version change (Action Items) to those who need to know.
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Use completed Action Items as evidence that the item have been read.
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Assign staff to roles as instruction writers, reviewers and approvers etc.
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Insert roles into the document to automatically update when job title changes.
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Use document control insert fields within the document to automatically update as changes occur:- item name changes, approver’s name, version, version date and many more.
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Set review schedule and assign staff to a role for automatic review notifications.
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Set Action Item reminders for a role to perform a task described in the instruction.
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Electronically manage procedure amendments with the ability to collaborate with others.
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Maintain versioning with history in accordance with international document control standards.
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Link (Para-Link®) instructions to associated documentation like forms, records, improvements, eplans or folders etc. Links are maintained even when items are renamed or moved.
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Automatically maintain all relevant history for audit traceability.
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Plus many more standard features included in Paradigm 3.
To manage instructions and e-forms, purchase the Documentation module.
Also consider purchasing the Records modules to manage database style forms if data reporting and data manipulation is necessary.